Role 

Maintain accurate financial records, ensure compliance with accounting standards, and provide financial insights to support decision-making within the firm and its clients. 

Responsibilities 

• Prepare, review, and deliver accurate financial statements to firm clients 
• Record unusual transactions such as ownership changes 
• Coach, train, and mentor junior staff 
• Onboard new clients efficiently to pass to junior staff 
• Create and maintain custom reporting for clients 
• Serve as a point of contact for clients to understand their needs, provide updates, and address any concerns 

Skill Level 

• Proficient with all accounting transactions 
• Able to review the work of others 
• Able to research, correct, and implement new or transitioning accounting clients 
• Proficient in QBO, QBD, and ACS 

Key Performance Indicators 

• Financial statement accuracy 
• Client satisfaction 
• Timeliness of deliverables 

Job Summary:

The Senior Tax & Accountant will plan and direct the tax/accounting activities of the department.

The Senior Tax & Accountant will prepare tax returns for individuals, companies, or organizations under the guidance of a certified public accountant. The Tax Preparer may also assist accountants with preparation of returns for complex businesses, trusts, and nonprofit organizations.

Supervisory Responsibilities:

• Manages the financial reporting, billing, collections, payroll, and budget preparation.
• Recruits and hires accounting and financial staff and conducts performance evaluations.
• Coordinates training programs for new staff and identifies training needs for current staff.

Duties/Responsibilities:

• Establishes internal controls and guidelines for accounting transactions and budget preparation.
• Oversees preparation of business activity reports, financial forecasts, and annual budgets.
• Oversees the production of periodic financial reports; ensures that the reported results comply with generally accepted accounting principles or financial reporting standards.
• Responsible for tax planning throughout the fiscal year; files annual corporate tax return.
• Audits accounts to ensure compliance with state and federal regulations; coordinates with outside auditors and provides needed information for the annual external audit.
• Presents recommendations to management on short- and long-term financial objectives and policies.
• Provides financial analysis with an emphasis on capital investments, pricing decisions, and contract negotiations.
• Ensures compliance with local, state, and federal government requirements.
• Consults with clients to develop a basic understanding of their financial affairs and the scope of their tax liabilities.
• Reviews previous tax returns and financial documents to identify missing or incomplete information or documentation.
• Reviews all supplied financial information for accuracy.
• Uses the appropriate accounting software or system to prepare tax returns.
• Calculates taxes owed or refunds due to client; consults tax law publications for guidance on unusual situations.
• Submits tax returns to accountant for review.
• Presents approved returns to clients.
• Files tax returns for clients.
• Maintains understanding and knowledge of changes in tax law by reading professional literature or attending tax seminars and training courses.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient in accounting and tax preparation software.
• Excellent interpersonal and customer service skills.
• Ability to understand and apply tax laws and changes in the preparation process.
• Accurate math and accounting skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn tax accounting and preparation software.

Education and Experience:

• Bachelor's degree in Accounting or Business Administration required.
• Five years or more of related experience required.
• Enrolled Agent designation a must.
• Certified Public Accountant designation preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay range is based on experience.

Benefits:

• 401(k)
• 401(k) matching
• Bereavement leave
• Continuing education credits
• Disability insurance
• Employee discount
• Health savings account
• On-site gym
• Paid training
• Travel reimbursement
• Tuition reimbursement

 Experience level:

• 5 years

Schedule:

• Day shift
• Extended hours
• Monday to Friday
• Year round work

Ability to commute/relocate:

• South Milwaukee, WI 53172: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Tax experience: 5 years (Required)

License/Certification:

• Enrolled Agent (Required)

The bookkeeping and accounting staff members maintain our clients financial and business records. The bookkeeper/Junior Accountant is responsible for ensuring the accuracy of the client’s financials, reconciliations, preparing journal entries, timeliness of information, reporting requirements, payroll and payroll tax filings, estimated tax planning, and maintaining communication with the client always. It is expected that the bookkeeping staff members will adhere to a strict line of ethics when working with any of our clients. It is also expected that you will be able to be available to answer any client questions/concerns they may have and maintain a constant line of communication with the client. It is critical for our accounting staff to identify opportunities to support other departments such as tax and financial services.

• Process payroll for in-house payroll clients
• Preparing and file payroll tax deposits, payroll forms, sales tax, and expo tax returns
• Supervise and prepare workman’s compensation audits upon client request
• Proficiently enter source documents into Ultra Tax for both personal and corporate tax returns
• Research tax notices and prepare expert responses and communicate with client
• Scanning and management of client source documents
• Tax return analyst work
• Tax planning projections with expert rationale to present to Tax Advisor and client
• Strong leadership skills
• Ability to manage workload
• Develop efficiencies in the department
• Support team professional development and goals
• Assist with client activities in conjunction with supporting team
• Networking and attracting new clients
• Assisting with segmentation
• Develop training materials and update those materials often
• Collaborate with SLT on firm goals, department goals, and tracking of team goals
• Focusing on efficiencies for the firm 
• Understanding current industry trends and development growth strategies for the company
• Workman’s comp audit preparation for business clients
• Statement of personal property preparation for business clients
• Business tax registration
• Bank reconciliation
• LLC creations
• EIN application
• Consultation meetings for entity selection
• Miscellaneous duties  

Job Summary: As a Receptionist at our firm, you will be the first point of contact for clients and visitors. Your primary responsibilities will include managing the front desk, answering and directing phone calls, and providing administrative support to ensure the smooth functioning of daily operations. This role requires excellent communication skills, a professional demeanor, and the ability to handle confidential information with discretion.

Key Responsibilities:

1. Front Desk Management:
   • Greet clients and visitors in a warm and professional manner.
   • Manage incoming and outgoing calls, directing them to the appropriate person or department.
   • Maintain a tidy and organized front desk area.
2. Client Interaction:
   • Assist clients with general inquiries and direct them to the appropriate staff member.
3. Administrative Support:
   • Provide administrative assistance to various departments within the firm as needed.
   • Assist with data entry, document preparation, and other clerical tasks.
4. Maintaining Confidentiality:
   • Handle sensitive and confidential information with the utmost discretion.
5. Collaboration with Team:
   • Work closely with other administrative staff to support overall office efficiency.
   • Communicate effectively with colleagues to ensure seamless workflow.
6. Additional Duties:
   • Perform additional tasks and projects as assigned by management.
   • Stay informed about company policies, procedures, and industry trends.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Previous experience in a receptionist or administrative role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to learn our CRM (Client Relationship Management) System.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to maintain a professional and welcoming demeanor.

By fulfilling these responsibilities, the Receptionist plays a crucial role in creating a positive and efficient environment for both clients and staff.